Administrative Assistant
Chick-Fil-A Maple Valley, WA 27264 Maple Valley Black Diamond Rd SE, Maple Valley, WA 98038, USA Come work in a team-as-family culture where we help each other win and push each other up towards greatness. At Chick-fil-A Maple Valley, we're serving more than great food really fast. We're building future leaders with systems and processes of an industry leading brand. We have the strongest culture of care around and genuinely invest in our team.
Requirements: Strong organizational and communication skills. High attention to detail. Ability to manage multiple priorities, maintain confidentiality and complete assignments accurately and on time. Proficiency with email, calendars, Microsoft Office/Google Workspace and basic administrative systems.
Purpose
The Administrative Assistant supports the Owner/Operator and leadership team through organization, communication, scheduling, documentation and administrative execution.
The Administrative Assistant is expected to know what they own, know where it stands, communicate early when there is a problem and finish what they start.
Primary Responsibilities
1. Operator and Leadership Support
Provide direct administrative support to the Owner/Operator and Director of Operations.
Maintain calendars, schedule meetings, coordinate appointments and communicate reminders.
Prepare documents, correspondence, meeting materials and other assigned administrative work.
Track assignments, deadlines and follow-up items through completion.
Organize information so the Operator can quickly determine the status of assigned responsibilities without having to reconstruct the work.
2. Administrative Organization
Maintain organized digital and physical files.
Scan, file, organize and retrieve business documents as needed.
Maintain administrative records accurately and on time.
Assist with invoices, receipts, expenses, purchasing records and other assigned business documentation.
Maintain office supplies and administrative inventory.
Identify missing information, discrepancies or incomplete records and communicate them promptly.
3. Communication and Scheduling
Monitor assigned email, calendar and administrative communication channels.
Coordinate meetings, interviews, appointments, vendor visits and other scheduled commitments.
Communicate professionally with Team Members, applicants, vendors, Chick-fil-A representatives and community partners.
Maintain accurate records of scheduled commitments and follow-up requirements.
Communication is expected before a deadline is missed, not after.
4. Human Resources Administrative Support
Assist the HR Director with recruiting, interview scheduling, onboarding, personnel documentation and administrative follow-up.
Assist with preparing onboarding materials, uniforms, nametags, system access and required documentation.
Maintain employee records and documentation as assigned by the HR Director.
Assist with tracking food worker cards, evaluations, employment documentation and other compliance records.
The Administrative Assistant does not independently make hiring, termination, disciplinary, compensation or employment policy decisions.
5. Financial and Business Administration
Organize invoices, receipts, purchase records and other financial documentation.
Assist with invoice tracking and communicate unpaid, missing or disputed invoices.
Maintain accurate records of assigned purchases and expenses.
Assist the Operator with reports, spreadsheets, document preparation and basic data entry.
Exercise stewardship over company funds, supplies, equipment and other resources entrusted to the position.
6. Confidentiality
Discretion and confidentiality are conditions of employment.
7. Workplace and Timekeeping Expectations
Assigned work is expected to be completed physically at Chick-fil-A Maple Valley while properly clocked in through the restaurant's authorized timekeeping system.
Remote work, work from home and off-the-clock work are not authorized unless specifically approved by the Operator or otherwise required by law.
All time worked must be accurately recorded and reported.
Administrative work should be prioritized and completed during scheduled working hours.
This mirrors the same physical-work and timekeeping expectations established in your HR Director position. HR Director Job Description
8. Performance Standards
Success in this position means:
Assignments and deadlines completed accurately and on time.
Calendars and scheduled commitments maintained without preventable conflicts.
Administrative records organized, current and easily accessible.
Invoices, receipts and assigned financial records accurately maintained.
Employee documentation assigned to the position current and complete.
Confidential information protected at all times.
Professional and timely communication.
Outstanding assignments communicated before they become missed deadlines.
Consistent follow-through without requiring repeated reminders.
Starting Pay is based on experience: $18.00+
We do NOT offer workin remotely. This is an onsite position only.
Standard of Performance
This position requires ownership.
Know what you own. Know where it stands. Communicate early when there is a problem. Finish what you start. Ask for help before something fails.
The expectation is not perfection. The expectation is organization, communication, accuracy, execution and continuous improvement.
Pursue mastery, take ownership of the business, and help others win!
Chick-fil-A Legacy Operations, LLC Chick-Fil-A Maple Valley, WA 27264 Maple Valley Black Diamond Rd SE, Maple Valley, WA 98038, USA
Work schedule
- Monday to Friday
- Weekend availability
Benefits
- Flexible schedule
- Employee discount
- Paid training
- Other
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