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Medical Assistant III

The Medical Assistant III (MA) is responsible for maintaining a highly professional environment, ensuring a collaborative relationship with patients and physicians. The MA will assist with the non-clinical tasks required to ensure smooth patient access and flow.

This includes but is not limited to the following tasks:

• Scheduling patients which can include follow up office visits, imaging and lab work
• Preparation of appropriate chart elements
• Checking vital signs
• Rooming patients
• Assisting with procedures

The non-clinical responsibilities of this position would also include pre-authorization process and acting as a liaison between the providers and patient. The Medical Assistant will work collaboratively with staff to ensure all proper records are received and all appropriate testing is completed prior to appointment/surgery date. The Medical Assistant will provide updates to the staff and patients on timing and status for all the above tasks that could have an impact on the patient's health and/or testing and treatment options. Ensures even patient flow and continuous communication within Hoag and referring physician offices.

May be required to start at a different location throughout the workweek or travel to multiple sites.

Qualifications

Education and Experience Required:

• High school graduate or equivalent GED
• Graduate of a Medical Assistant Program or equivalent medical back?office experience as defined below
• Ability to anticipate provider needs/ critical thinking skills that come from experience

HUC

• Hoag Urgent Care: Must have 8 years' experience in Primary Care or Urgent Care.

Certifications Required:

• Current BLS (AHA) Certification

Certifications Preferred:

• Medical Assistant Certification
• CPR certification

About Us

Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers. More than 30,000 inpatients and 550,000 outpatients choose Hoag each year.

For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange County's health care providers. Since 1952, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy.

Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, women's health, orthopedics, and digestive health through our institutes.

Hoag was the highest ranked hospital in Orange County in the 2024-2025 U.S. News &World Report, the only Orange County hospital ranked in the top 10 for California. The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California.

To learn more about Hoag's awards and accreditations, visit: https://www.hoag.org/about-hoag/awards-accreditations/.

Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment. Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.

Job Info

• Job Identification 129277
• Job Category Outpatient Clinics
• Apply Before 07/22/2026, 11:25 PM
• Job Shift Day
• Locations 16305 Sand Canyon Ave, Irvine, CA, 92618, US
• Pay Range $25.44-$39.31/hourly
• Remote or Onsite Onsite
• Job Schedule Part Time
• HHIX Position NO

Executive Assistant

Garfield EEC - Chicago, IL 60624

Overview

Salary Range $55,000.00 - $55,000.00 Salary Position Type Full Time

Description

Scope of Responsibilities: Assist Operation Director and Early Learning Director with logistic needs, order supplies and preparations for meetings, workshops/trainings and special events/activities to support programs needs and requirements. Collect, compile and prepare monthly reports, audit findings, and program reviews/monitoring reports, for review by management team and submission to funding agencies. Establish and maintain recordkeeping systems (records, files, and computers) and reports in accordance with YMCA, DFSS, Head Start, State Pre-K and any other funding sources. Assist the management team in conducting and completing annual program assessments and reviews. Distribute agendas, meeting minutes and records of attendance to sites and update resources and materials identified by Director of Early Learning and Management Team, to support city and state licensing and Head Start, DFSS, YMCA and State Pre-K policies and procedures. Monitor HR in CSD-CARES and/or DFSS system (city and state licensing standards, training and medical requirements) to meet city and state and licensing requirements and Head Start Performance Standards. Monitor and track current and update license, for both city and state license for all childcare programs. Complete inventory and maintain adequate levels of department office supplies, process orders for approval. Maintain professionalism in attire and demeanor; observe and respect issues of confidentiality, ethics and best practices of Early Childhood Education; and mandatory reporting guidelines of the Abuse and Neglect Child Reporting Act. Provide technical assistance and training to site staff on filing, HR compliance for city, state, and Head Start Performance Standards. Enter and update all HR data for compliance with ELN funding requirements. Track and record background clearance information to meet compliance for grant funding, prior to hire and update every five years for grant compliance. Works collaboratively with the EE&C Management team in support of the day-to-day functions and operations providing resources and support as needed and directed to eight sites. Responsible for monthly communication to parents enrolled in the program regarding monthly YMCA Policy Committee, City Wide Policy Council and ELN Network meetings and parent events. Maintains up to date recordkeeping systems for policies and procedures as required by funder.

Qualifications: Must have a high school diploma or equivalent with specialized training and 3+ years' experience Knowledge with city, state, and Head Start Performance Standards. Advance knowledge of clerical and office responsibilities with experience working with Microsoft Office Suite. Commitment to, and a passion for, the YMCA of Metro Chicago's mission. Ability to organize and prioritize multiple, competing priorities to maximize personal and team effectiveness. Ability to keep detailed, accurate and complete records and documentation as needed. Intermediate proficiency in Microsoft Office (Word, Excel), email; ability to learn and adapt to new technology. Meet physical qualifications required as outlined in job description. The YMCA will provide reasonable accommodations for persons with disabilities.

Child Abuse Prevention - Support the YMCA's commitment to child abuse prevention by:

• Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
• Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
• Reporting any suspicious behavior and violation of policy and procedures to your supervisor
• Completing all child abuse prevention training as required

Collision Estimator

Classic Collision is now hiring a Collision Estimator. Classic Collision was established in 1983 in Atlanta, Georgia with one single goal: To offer quality service to its customers with integrity and honesty. Be a part of a rapidly growing company whose mission is to put safety, quality, integrity, and heart into every vehicle we repair and customer we serve.

Classic Collision offers competitive pay, benefits, and career advancement opportunities. The salary range for this position is commission based and dependent on expected sales volume.

Please come and join our team! Why Choose Classic Collision?

• Paid Weekly
• Continuous Training
• Supportive Team Culture
• Company match 401K
• Medical/Dental/Vision
• Paid Time Off - 6 Paid Holidays
• Rewarding Work

Responsibilities

• Serves as the primary point of contact for the customer throughout the repair process from the point of drop-off through the delivery of the completed vehicle.
• Prepares estimate for customer and or insurance partners according to manufacturer and Classic Collision guidelines.
• Partners with the insurance companies to manage customers claim to insure the best customer experience.
• Maintains communication with customers providing updates on repair process.
• Coordinates with technicians to confirm all aspects of the damages are identified.
• Maintains customer satisfaction scores according to company standards.
• Perform quality inspection prior to vehicle delivery to the customer.
• Perform other related duties as assigned.

Qualifications

• Must be at least 18 years of age.
• Valid Driver's License Required
• Ability to provide clear, concise information in writing, via phone and in-person.
• Prior collision estimating experience preferred.
• Familiar with estimating systems CCC1 preferred.
• I-CAR / ASE certification preferred.
• Strong organizational skills
• Successful completion of background check required.

Behaviors/Competencies

Integrity - Respect, and accountability at every level and in every interaction

Customer Service - Provide the highest level of customer service while building customer satisfaction and retention.

Innovation - Develops and displays innovative approaches and ideas to our business.

Teamwork - Contributes to building a positive team spirit. Supports everyone's efforts to succeed.

Physical & Environmental

While performing the duties of this job, the employee is regularly required to use their hands and is required to talk and hear. The employee is frequently required to stand, sit, and walk occasionally for long periods at a time. The employee may occasionally be required to reach with hands, and arms and move objects up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus. In addition, abilities for assessing the accuracy, neatness, and thoroughness of the work assigned are required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Classic Collision is an Equal Opportunity Employer

As an equal opportunity employer, Classic Collision does not discriminate against any employee or candidate based on age, race, gender identity, gender expression, genetic information, national origin, physical or mental disability, protected veteran status, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by all applicable federal, state, and local laws.

Reasonable Accommodations

Classic Collision is an equal opportunity employer that is committed to working with and providing reasonable accommodations to individuals with disabilities. If you have a disability and you believe you need reasonable accommodation to search for a job opening or submit an online application, please e-mail recruiting@classiccollision.com or 450-500-6808. This email and phone number are listed exclusively to assist disabled job seekers whose disability prevents them from being able to apply online.

Ocean LCL Gateway Specialist. Des Plaines

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL. We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. At CEVA Logistics, we Rise in Motion. Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It's a journey on which you rise.

Pay Range: $25.84/hr - $32.30/hr Shift: Monday - Friday 8:00am to 4:00pm or 9:00am to 5:00pm Location: 1333 Mt. Prospect Rd., Des Plaines, IL 60018

About the Role

As an Ocean LCL Gateway Specialist, you will play a crucial part in the end-to-end management of ocean freight shipments, particularly focusing on the gateway operations for LCL cargo. This position requires a flexible approach to working hours, generally between 8:00am to 4:00pm or 9:00am to 5:00pm, to accommodate operational needs. You will be working on-site at our Des Plaines facility, collaborating closely with internal teams and partners.

• Monitor and manage LCL ocean freight gateway processes, ensuring timely and accurate handling of shipments.
• Facilitate communication between various stakeholders including shipping lines, warehouses, customs brokerage, and internal teams.
• Utilise Cargowise software for shipment tracking, documentation, and workflow management to maintain precise records and streamline operations.
• Perform data analysis and reporting using intermediate Excel skills to support operational decisions and improve process efficiencies.
• Coordinate and resolve exceptions related to shipments, maintaining a high level of customer service and satisfaction.
• Work proactively within a team setting to align operational goals and contribute to continuous improvement initiatives.
• Ensure compliance with company policies, industry regulations, and international shipping standards.

Preferred Qualifications and Skills

Experience with ocean freight gateway operations, particularly LCL shipments, is strongly preferred. Proficiency or working knowledge of Cargowise, or similar logistics/forwarding management software. Intermediate to advanced skills in Microsoft Excel, including data manipulation, pivot tables, and basic formula creation. Strong teamwork and communication skills with an ability to collaborate effectively across departments and external partners. Detail-oriented with excellent organisational and time management abilities to handle multiple priorities effectively. Flexibility to adapt to changing work schedules and operational demands. An understanding of ocean freight documentation and customs clearance processes will be advantageous.

Why Join CEVA Freight LLC?

CEVA Freight LLC is committed to delivering excellence in logistics and supply chain management. By joining our Ocean Operations team, you will be part of a dynamic and supportive work environment that values innovation, integrity, and teamwork. We invest in our people by providing opportunities for personal and professional growth, fostering a culture of continuous improvement and inclusion. If you have a passion for freight operations and want to contribute to a company that partners closely with its clients and teams for shared success, we encourage you to apply for this exciting opportunity.

Work Environment This role is based at our Des Plaines gateway facility and involves on-site operational activities. A collaborative mindset and willingness to engage with different teams and stakeholders in person are essential. The working hours are flexible within the stated ranges to balance operational needs and individual preferences.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment. CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage. Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan. Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan. 401(k) with company match. Flexible Paid Time Off programs including company paid holidays. Tuition reimbursement program.

Logistics Associate

Burlington Production Facility - Burlington, NJ

Overview

Salary Range $21.00 Hourly Job Shift Any

Description

Thistle makes it easy to eat well without overthinking it. Thistle was founded in 2013 with a mission to help people get and stay healthy while improving the sustainability of our food system. Thistle delivers fully prepared, healthy-by-default meals, snacks, desserts, and organic cold-pressed juices. We believe the health of people starts with eating real, whole foods, in the right balance, without the friction. We're building a future where nutritious, sustainable food is accessible, craveable, and part of everyday life.

About the Role

Reporting to the Logistics Supervisor, Logistics Associates monitor daily onsite route distribution from start to finish. Logistics Associates load/unload trucks and stage routes for our delivery drivers. Logistics Associates are often the first person delivery drivers meet in person. Logistics Associates facilitate driver load out.

How You'll Make a Difference

• Unload deliveries from trucks and/or cold storage
• Route organization/staging
• Check-in drivers and distribute routes accordingly
• Inform management of any errors or discrepancies

Qualifications

Who You Are

• 1+ years of equivalent experience
• High School diploma or equivalent required
• Valid CA Food Handlers Certification (must be obtained within 30 days of hire, if in CA)
• A team player approach to your work
• Ability to adhere to the physical requirements of the position, including but not limited to standing, bending, and walking for extended periods of time, consistently lifting up to 25 pounds, and occasionally lifting up to 50 pounds

Our Culture

Diversity, equity, and inclusion are essential values at Thistle. We know we do our best and most impactful work when we feel we are represented and belong. We're proud to actively recruit and hire talented people from a wide variety of backgrounds and experiences. We do not discriminate against employees or applicants for employment on any legally recognized basis ("protected class"), including, but not limited to, race, ethnicity, citizenship, national origin, color, hairstyles, hair texture, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.

Resource Manager, Vice President

We are looking for an experienced Resource Manager who is ready for a highly visible position requiring the ability to interact with leaders and managers at all levels, evolve the existing program and has a strong ability to balance the department needs with the needs of the professional staff. As a Resource Manager, you will be a trusted advisor who provides balanced and practical advice around staff planning and management.

In this role you will support the Corporate Audit Chief Operating Officer and work with Corporate Audit leaders to manage resourcing and utilization across the Division, ensuring we have the right people, with the right skills, in the right locations, available at the right time. This role will be based out of Boston, Massachusetts.

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.

As Resource Manager, Vice President you will:

• Lead Corporate Audit's capacity planning and workforce analysis to align resources with the audit plan and target operating model.
• Oversee financial management for Corporate Audit, including budget planning, forecasting, and monitoring actual spend against budget.
• Lead Corporate Audit's resource scheduling program, including working collaboratively with audit leadership and audit teams to ensure effective deployment of talent across audits and strategic initiatives.
• Manage third-party oversight, including sourcing, engagement oversight, utilization monitoring, and financial governance.
• Manage the onboarding and offboarding process of third-party resources and new hires to assist in the successful integration into audit teams.
• Provide executive reporting and insights on headcount, staffing, workforce movements, contractor utilization, and resource capacity.
• Facilitate, manage and report on Corporate Audit's bi-annual conflicts attestation.
• Manage Corporate Audit's internship program to support talent development and workforce planning.
• Drive continuous improvement initiatives across resource management processes, reporting, and operating practices.

These skills will help you succeed in this role:

• Strong project and program management experience
• Strong data management skills, including Excel, PowerBI and other data management tools
• Ability to plan and prioritize, multi task and manage a significant workload under pressure
• Strong attention to detail and organization and time management skills
• Ability to organize, analyze and summarize data from multiple sources
• Strong leadership qualities, a good sense of judgment and a high degree of confidentiality
• Proficient at negotiating and managing conflict
• Confident at working independently and within a virtual team
• Excellent interpersonal skills including strong listening, written and verbal communication, with ability to clearly and professionally communicate with others
• Ability to gain immediate credibility with senior staff and trust of all staff

Education & Preferred Qualifications:

• Bachelor of Science/Arts, or equivalent.
• 10+ years professional experience, project management experience preferred.

Salary Range:

$110,000 - $188,750 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Employees are eligible to participate in State Street's comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long-term disability, and other optional additional coverages; paid-time off including vacation, sick leave, short term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance-based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax advantaged savings plans.

Director Of Reunion And Class Engagement

The Classes And Communities Team partners with class-based volunteers to strengthen lifelong connections among alumni and with Vanderbilt. We recruit, build and activate volunteer networks, partner across Vanderbilt to execute an elevated alumni experience, create meaningful Reunion and Homecoming traditions and experiences, and drive a spirit of Vanderbilt for Life. Through a year-long planning process, our nearly 400 volunteers inspire thousands of classmates to come back to Vanderbilt and give back to Vanderbilt, driving a deeper, lifelong connection to Vanderbilt.

The Director of Reunion and Class Engagement manages the annual operating plan for undergraduate Reunion and Class Agent programs, while leading and developing a team of four team members. The Director is responsible for overseeing the direction and management of these complex alumni-centric programs with multiple stakeholders which requires a strong project management, communication, marketing and volunteer recruitment skillset. The Director will have a mindset of continuous improvement to build and amplify this program year after year, building on the program's solid foundation to further enhance reporting, processes, and marketing efforts to engage alumni, driving annual giving participation, and increase attendance at Reunion/Homecoming weekend.

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.

Key Functions and Expected Performance:

The Director of Reunion and Class Engagement will be responsible for driving development and planning for undergraduate Reunion and class-based programming, data reporting and volunteer management. The Director will lead a team of four Associate Directors who will work with reunion classes and complementary non-reunion years to recruit and manage peer volunteers. The Director will work in conjunction with team members to execute a plan designed to increase number and impact of volunteers, drive attendance at Reunion and Homecoming, and drive annual giving participation. In addition, the Director will work in collaboration with the Senior Director of Class and Community Engagement to set strategy and vision for their program, analyze data and metrics, and may oversee a small cohort of volunteers.

• Manages a team of four Associate Directors to manage and engage over 400 volunteers including volunteer identification, recruitment, and day-to-day communication and management, ultimately driving connection to Vanderbilt and encouraging their classmates to come back and give back

• Designs and implements a focused plan to grow annual giving participation from undergraduate classes through increased volunteer outreach and peer-to-peer Reunion solicitation

• Drives engagement, philanthropy, and ambassadorship between milestone Reunion years through a holistic Class Agent program including communications, class books, and peer-to-peer outreach

• Collaborates with University Ceremonies and Events team to plan and execute Reunion and Homecoming

• Collaborates with MarComm to manage promotion (includes marketing calendar, print pieces, emails, social media ads, website, photography and video)

• Collaborates with Advancement Information Services to innovate and streamline data reporting and analysis

• Works with Development Team to identify and recruit volunteers, and to solicit volunteers as needed for annual gifts to ensure 100% participation from volunteers

• Partners with Development Team to drive milestone Reunion giving, participation, and annual giving donor pipeline; Identifies prospects for referrals to discovery and major gift pipeline

• Serves as liaison to Professional School partners to coordinate the Reunion experience for all alumni

• Performs other duties as assigned

Supervisory Relationships :

This position has supervisory responsibility of four Associate Directors. This position reports administratively and functionally to the Senior Director of Class and Community Engagement in the Office of Annual Giving.

Work Environment:

This position will be located in the Nashville, TN area. It will be hybrid with an expectation of being in the office about one day per week or more depending on business needs.

Education and Certifications:

• A Bachelor's Degree, or the equivalent, is necessary

Experience:

• Five or more years of relevant experience is required

• Higher education experience required with a preference for Reunion/Homecoming roles

• At least two years of supervisory experience is required

• At least two years' direct experience managing volunteers

Skills :

• Experience managing a complex program with multiple partners and stakeholders, while also leading and developing a team; must possess strong project management skills, communicate clearly and effectively, and navigate and collaborate with partners throughout the organization.

• Strong technical skills; Has led complex email messaging strategies and journeys, is comfortable navigating CRM, and using AI, Excel, PowerPoint, etc.

• Strong ownership; Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to ever changing priorities

• Excellent interpersonal skills and judgment suitable for exercising appropriate discretion and demeanor when dealing with alumni, parents, friends, and employees

• Some evening and weekend work required, as needed, with advance notice

• Driving is considered an essential job function for this role. Must have and maintain a valid driver's license and a satisfactory driving record. Vanderbilt University engages a third party to provide up-to-date notifications regarding negative changes to motor vehicle records.

Required Skills

• Community Building - VU
• Constituent Relations - VU
• Customer Data Management - VU
• Donor Analysis - VU
• Donor Relationship Management - VU
• Event Management - VU
• Event Planning - VU
• Fundraising - VU
• Marketing Communications - VU
• Online Giving Platforms - VU
• Program Evaluation - VU

About Us

At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Job Info

• Job Identification 10008925
• Posting Date 09/18/2026, 04:01 PM
• Locations Nashville, TN, United States (Hybrid)
• Job Schedule Full time
• Job Category Development & Alumni Relations
• Job Function Alumni Relations & Annual Giving
• Management Level Management 2

Fire Sprinkler Operations Manager

The Fire Sprinkler Operations Manager is responsible for overseeing the daily operations, field execution, manpower coordination, scheduling, profitability, and overall performance of the fire sprinkler division. This role manages installation, service, inspections, underground, fabrication coordination, subcontractors, and field leadership to ensure projects are completed safely, on time, within budget, and in compliance with all applicable codes and company standards. The Operations Manager serves as the bridge between ownership, office staff, project management, and field operations while driving operational excellence, accountability, customer satisfaction, and financial performance.

Key Responsibilities

• Operations Management
• Oversee day-to-day fire sprinkler operations including: new construction, tenant improvement projects, service work, inspections & testing, underground fire line operations.
• Coordinate manpower allocation and workforce planning.
• Develop and manage project schedules with Superintendents and Project Managers.
• Monitor labor productivity and job cost performance.
• Ensure proper material procurement and equipment availability.
• Manage fleet, tools, and operational assets.
• Improve workflow efficiency and operational systems.
• Field Leadership
• Lead Superintendents, Foremen, and field personnel.
• Conduct regular jobsite visits and operational reviews.
• Ensure field teams maintain high workmanship standards.
• Provide coaching, accountability, and performance evaluations.
• Assist in recruiting, hiring, onboarding, and retention of field employees.
• Support apprenticeship and training development.
• Financial Oversight
• Review project budgets, labor hours, and production tracking.
• Analyze job cost reports and identify cost overruns early.
• Assist ownership with forecasting revenue, backlog, labor needs, and cash flow.
• Improve gross profit performance through labor efficiency and operational planning.
• Review change orders and operational impacts.
• Help establish production goals and KPI metrics.
• Safety & Compliance
• Enforce OSHA safety standards and company safety policies.
• Ensure compliance with: NFPA standards, local AHJ requirements, state licensing requirements, company quality standards.
• Conduct safety meetings and incident investigations.
• Promote a strong safety culture throughout operations.
• Customer & Vendor Relations
• Maintain strong relationships with: general contractors, building owners, facility managers, inspectors & AHJs, vendors & suppliers.
• Resolve customer concerns and operational issues professionally.
• Attend project meetings and client coordination meetings.
• Strategic Leadership
• Assist ownership with operational growth planning.
• Help develop scalable operational systems and procedures.
• Support expansion of service, inspections, and underground divisions.
• Identify opportunities for operational improvement and profitability growth.

Qualifications Required

• 510+ years of fire sprinkler industry experience.
• Strong knowledge of: wet, dry, pre-action, and deluge systems, underground fire mains, NFPA standards, installation and service operations.
• Proven leadership experience managing field personnel.
• Ability to read blueprints and sprinkler plans.
• Strong scheduling and coordination skills.
• Knowledge of labor tracking and job costing.
• Valid driver's license.

Preferred

• NICET Certification preferred.
• OSHA 30 Certification preferred.
• Experience with inspection and service operations.
• Experience using: ServiceTrade, BuildOps, ServiceTitan, QuickBooks, Viewpoint, Microsoft Project, Excel.
• Experience in multi-branch or high-growth operations.

Key Performance Indicators (KPIs)

• Gross profit margin performance
• Labor productivity
• On-time project completion
• Safety performance
• Customer satisfaction
• Change order capture rate
• Employee retention
• Backlog execution
• Inspection deficiency conversion rates
• Service response times

Compensation Structure (Example)

• Base Salary: $90,000$150,000+ (depending on market and experience)
• Performance Bonus Program
• Company Vehicle or Vehicle Allowance
• Fuel Card
• Phone & Laptop
• Health Benefits
• PTO & Paid Holidays
• Retirement Plan / 401(k)

Physical Requirements

• Ability to visit active construction jobsites.
• Ability to climb ladders and navigate construction environments.
• Ability to occasionally lift up to 50 lbs.
• Ability to travel locally and occasionally overnight if needed.

Ideal Candidate Traits

• Strong leader and communicator
• Highly organized
• Problem solver
• Results-driven
• Calm under pressure
• Financially aware
• Team-oriented
• Operationally minded
• Customer-focused

Construction Superintendent

Tetra Tech is adding a Construction Superintendent to support a diverse portfolio of construction, environmental, and infrastructure projects across the United States.

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential join us to advance your career while leaving a lasting legacy.

This role will provide onsite leadership for projects that may include environmental remediation, AFFF transition and infrastructure upgrades, fire protection system installations, small vertical construction projects, and heavy civil/site development work. The Construction Superintendent is responsible for safely managing field operations, coordinating subcontractors and project teams, and ensuring successful project execution from mobilization through completion.

The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

• Lead and supervise daily field operations, subcontractors, vendors, and craft personnel.
• Plan, coordinate, and manage construction activities to ensure compliance with project requirements, schedules, budgets, quality standards, and safety expectations.
• Monitor project progress and proactively address field challenges to maintain project performance.
• Coordinate effectively with clients, project managers, engineers, inspectors, and project stakeholders.
• Maintain project documentation, daily reports, schedules, and field records.
• Champion Tetra Tech's commitment to safety, quality, and environmental compliance across all project activities.
• Support projects through startup, construction, commissioning, and closeout phases.
• Additional duties as required.

High School Diploma or equivalent.

7+ years of experience managing field construction activities on industrial, environmental, infrastructure, utility, commercial, or heavy civil projects.

Demonstrated experience supervising subcontractors and multidisciplinary construction teams.

Experience with environmental remediation, fire protection systems, AFFF transition projects, small vertical construction, heavy civil/site development, or utility and infrastructure improvements OR a diverse experience background that translates to these various disciplines.

Strong understanding of construction safety practices, quality control, scheduling, and field execution ability to qualify (with appropriate training or refresher training) as a Site Health and Safety Officer or QC Field Manager.

Proficiency with Microsoft Office and construction/project management software.

Valid driver's license and ability to travel extensively to project sites nationwide.

Technical training or construction-related certifications are preferred. OSHA, HAZWOPER, EM-385, or other applicable industry certifications are a plus.

Ability to work in active construction environments and varying weather conditions.

Ability to stand, walk, climb, bend, and perform site inspections for extended periods.

Ability to lift and carry up to 50 pounds.

This position will include both office, remote (home) work, and field assignments. Field assignments could include exposure to the elements for prolonged durations. Personal protective equipment and other means to protect workers from the elements will be utilized per our safety standards and as necessary.

Position requires frequent travel and extended assignments at project sites throughout the United States, including remote locations. Current project demands include support for nationwide AFFF transition and fire protection infrastructure projects. Compensation is commensurate with experience.

Pay Range: $100k-$120k

A pre-employment drug screen in compliance with federal regulations is required, along with a physical if needed.

Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including public health orders and regulations that are mandated by local, state, provincial, federal, international authorities, and clients.

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

Mistral Workplace Operations Manager

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problemsacross high-stakes industries like finance, manufacturing, defense, healthcare, and the public sectorco-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

As Workplace Operations Manager based in our Palo Alto office Mistral's North America HQ (~11k sq ft in Downtown Palo Alto) you'll own the day-to-day operations and overall office experience. You'll manage vendors, run employee engagement events, coordinate onboarding, and serve as a culture champion. Reporting to the Office Management Lead AMER/APAC, you'll also support regional programs and initiatives, with a path to grow into a right-hand role for the broader AMER/APAC workplace strategy.

What You Will Do

• Daily Office Operations daily inspections, mail/packages, facilities & building management, food/snack/beverage programs

• Vendor & Facilities Management vendor relationships & contracts, maintenance/repairs, evaluation cadence

• Employee Experience & Onboarding new hire desk setup/equipment/onboarding, swag programs, first point of contact for employee questions

• Event Programming & Culture all-hands, holiday parties, team offsites; building an attendance/engagement strategy

Who You Are:

• 4+ years in Office Management or Workplace Operations (startup/scale-up a plus)

• Tech-savvy: Google Workspace, Slack, Notion, ticketing systems

• Experience with access control & visitor management systems

• Exceptional organizational, communication, and interpersonal skills

• Service-oriented, proactive, discreet, with a positive can-do attitude

• Experience with workplace/space utilization data (Excel, Tableau, Power BI)

• Experience with office build-outs, relocations, or renovations

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

Privacy Policy

Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy.

Edge Ai Founders Opportunity

Edge AI is a production requirement across automotive, robotics, and industrial verticals, but the infrastructure underneath it doesn't exist. Every team deploying models on edge devices rebuilds memory management, platform abstraction, and monitoring logic from scratch. The hardware is fragmenting across dozens of chipsets and runtimes. No single vendor's tools cover the stack. The developer experience is years behind what cloud teams take for granted.

The opportunity: Build the software and tooling layer that makes edge hardware usable frameworks that abstract across platforms, memory managers that optimize dynamically, observability stacks that surface what's happening inside a deployed model running on a sensor or a vehicle. Start with the highest-cost-of-failure verticals (autonomous vehicles, industrial robotics), then expand into the full edge AI developer stack. A few examples:

Edge Observability and Developer Tools

Teams deploying models at the edge have no visibility into what those models are doing in the field. Inference latency, memory pressure, thermal headroom: none of it is legible. When a model degrades, debugging is manual and slow.

Memory Management and Testing for Edge Deployments

Edge devices operate in conditions data center memory was never designed for: temperature extremes, vibration, extended duty cycles. Memory allocation across a fleet is static and manual. Performance degradation goes undetected until failure.

Hardware-Agnostic Frameworks

A model that runs on one edge chipset requires substantial rework to run on another. There is no universal SDK, no abstraction layer that makes inference logic portable. Vendor lock-in is the default, not a choice.

Memory Architectures and Processing-in-Memory

For vision processing, sensor fusion, and real-time control, the cost of moving data between memory and compute is measured in power, latency, and heat. Data center DRAM was not designed for these tradeoffs. Application-specific memory systems for edge workloads don't yet exist at scale.

We're looking for Founders to leverage their domain expertise, and care deeply about the developer experience.

You've shipped inference at the edge and hit the wall on memory, latency, or platform lock-in. You've debugged a model that ran fine in the cloud and failed on the device. You know the gap isn't the model. It's the infrastructure underneath it. Are convinced AI can deliver the outcomes better than humans to build full-stack, AI Native services in industries where outcomes depend on expertise, regulation, and trust.

While we're actively building out these ideas, Forum Ventures is always open to hearing from founders with bold, original ideas. If you're working on an early-stage B2B SaaS company, even at the idea stage, pitch us still.

Your Partners in Co-Creation:

Forum's AI Studio brings together ambitious people, brilliant ideas, and capital to build the best B2B SaaS businesses in the world, from 0 to 1. In addition to capital and an idea, we provide founders with access to investor networks, fundraising support, and the resources needed to build transformational companies. We've launched 17 companies since 2023, and we're launching 7 more in 2026. We're designed to help Founders move faster, develop better insights, and build companies that have a higher success rate than startups built in any other way.

Forum derisks and accelerates the Founder path by:

• A $250K USD investment, and an end-to-end fundraising playbook and network to raise your seed and Series A
• A validation partner with proven playbooks, networks, and the systems to validate, unlock your ICP, ignite your sales pipeline, and beyond
• The support of our experienced operating team - from business design, product development, growth, recruitment, legal and more
• Executing a winning GTM strategy to get to $50-100K ARR, and the right MVP to ensure early traction
• A community full of mentors, peers, and leaders
• $100K worth of business perks

About you:

• Early-stage operator experience, and expertise in the problem space you're building in.
• The ability to attract, hire and lead world-class teams
• A demonstrated passion for technology's ability to change the world
• A desire to be a venture-backed founder
• Canada or US-based, and the ability to collaborate in North American time zones.

Please note, this is not an employment opportunity with Forum Ventures. If you are currently fundraising your pre-seed or Seed round, please pitch our investment team instead here.