Vocational Coordinator
Are you a strong leader passionate about creating employment opportunities and supporting individuals with intellectual and developmental disabilities in achieving greater independence?
Who We Are
At Community Mainstreaming Associates (CMA), our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities.
We are driven by compassion, innovation, and a strong commitment to making a difference. Our vocational programs help individuals explore career interests, develop employment skills, and achieve meaningful community participation.
Learn more about our impactful work at communitymainstreaming.org.
Why You’ll Love Working With Us
Meaningful Leadership: Lead programs that help individuals build confidence, develop skills, and pursue employment goals.
Mission-Driven Work: Make a lasting impact by supporting individuals with intellectual and developmental disabilities.
Collaborative Team Environment: Work alongside vocational professionals, participants, families, employers, and community partners.
Professional Growth: Expand your leadership skills through program development, staff supervision, and operational oversight.
Innovation & Development: Help strengthen employment and community-based programming through creative solutions and partnerships.
What We Offer
Full-time leadership opportunity
Competitive annual salary
Supportive and collaborative work environment
Professional development and training opportunities
Opportunity to lead Supported Employment and Community-Based Prevocational Services
Meaningful work supporting individuals with intellectual and developmental disabilities
Comprehensive benefits package
What You Will DoProgram Oversight
Oversee the daily operations of Supported Employment (SEMP) and Community-Based Prevocational Services.
Assign and monitor staff caseloads to support effective and balanced service delivery.
Monitor participant enrollment, service delivery, utilization, and program needs.
Ensure services are provided in accordance with OPWDD regulations, Medicaid requirements, and agency policies and procedures.
Collaborate with leadership regarding program performance, staffing needs, service development, and participant outcomes.
Support continuous improvement efforts to enhance program quality and effectiveness.
Staff Supervision & Development
Directly supervise assigned Job Coaches, Job Developers, Prevocational staff, and the designated Vocational Lead.
Provide routine supervision, coaching, performance feedback, and corrective guidance when necessary.
Establish clear expectations and monitor staff performance, productivity, documentation, and service delivery.
Participate in staff onboarding, training, and ongoing professional development.
Support staff in maintaining compliance with program requirements and service expectations.
Ensure the Vocational Lead completes assigned administrative responsibilities while maintaining direct-service responsibilities.
Participant Services & Documentation
Participate in Life Plan meetings, Circle of Support meetings, and other team meetings as needed.
Review, update, and approve Staff Action Plans, Discovery Reports, Job Development Plans, Vocational Development Plans, and other required vocational documentation.
Ensure service notes, collateral contacts, monthly summaries, and required documentation are completed accurately and within established timelines.
Guide staff in identifying participant strengths, barriers, vocational goals, and appropriate supports.
Provide leadership and escalation support for complex participant, family, or employment-related concerns.
Community Engagement & Employment Support
Build and maintain relationships with employers, volunteer sites, community partners, and training organizations.
Monitor staff efforts related to employment retention, job coaching, community-based skill development, and vocational readiness.
Support the development of meaningful community-based opportunities for Prevocational participants.
Promote person-centered approaches that encourage independence and employment success.
Compliance, Reporting & Quality Assurance
Ensure program services and documentation comply with OPWDD, Medicaid, and agency standards.
Ensure required monthly and quarterly reports are accurate and submitted within required timelines.
Monitor documentation, service delivery, and billing readiness for quality assurance.
Address compliance, documentation, and service delivery concerns with assigned staff.
Support preparation for audits, reviews, and quality improvement activities.
Additional Responsibilities
Remain available for urgent staff or participant needs as appropriate.
Attend required trainings, conferences, supervision meetings, and organizational meetings.
Serve as a key point of contact for internal and external stakeholders regarding assigned vocational programs.
Complete additional duties related to vocational program operations as assigned.
Minimum Qualifications
Required:
Experience supporting individuals with intellectual and/or developmental disabilities (I/DD).
Prior supervisory or management experience required.
Strong organizational, communication, and leadership skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency with computers, electronic documentation systems, and common workplace technology.
Valid New York State Driver’s License.
Reliable transportation with current insurance and registration.
Smartphone required.
Preferred:
Experience working in Supported Employment (SEMP), Pre-Vocational Services, or vocational programming.
Knowledge of OPWDD regulations and Medicaid documentation requirements.
Experience supervising employment, vocational, or direct support staff.
Internal Minimum Requirements
Must have completed the orientation period (3–6 months).
Must be in good standing in current position.
Must be up to date on all mandatory trainings.
Smartphone required.
Key Success Factors
Success in this position requires the ability to:
Provide strong leadership and support to vocational teams.
Promote consistent, high-quality, person-centered services.
Maintain compliance with OPWDD, Medicaid, and agency requirements.
Coach and develop staff while maintaining accountability.
Use data, documentation, and reporting to support program success.
Build positive relationships with participants, families, employers, and community partners.
Demonstrate professionalism, organization, initiative, and sound judgment.
Work Location
[Insert Work Location]
The position may require travel throughout Nassau and Suffolk Counties based on program needs, participant services, meetings, and community activities.
Reliable personal transportation is required. Proof of insurance and registration must be maintained.
Work Hours / Schedule
Full-time
Monday–Friday
[Insert specific shift hours]
Schedule may vary based on participant needs, staff supervision requirements, meetings, and operational needs.
Pay
$62,000–$66,000 per year
Generous Benefits
Community Mainstreaming Associates offers a comprehensive benefits package designed to support employees’ health, financial security, and professional growth.
Health & Wellness Benefits
Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.
Employer-paid Dental Benefits
Vision Plan
Accident Insurance
Critical Illness Insurance
Pet Insurance
Identity Theft & Fraud Protection
Legal Services
Financial & Retirement Benefits
403(b) Retirement Plan: Organization match of up to 5%.
Life Insurance: 100% employer-paid coverage of 1x annual salary.
Voluntary Life Insurance
Long-Term Disability Benefits
Section 125 Flexible Spending Program
Tuition Assistance
Paid Time Off
Up to 80 hours of vacation during the first calendar year of employment.
Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.
Up to 48 hours of personal time per calendar year.
9 paid holidays.
Public Service Loan Forgiveness
As a non-profit organization, Community Mainstreaming Associates offers employees the opportunity to qualify for Public Service Loan Forgiveness (PSLF), subject to applicable program eligibility requirements.
Lead the Way Toward Meaningful Employment
If you are an organized, motivated leader who is passionate about vocational services and helping individuals with intellectual and developmental disabilities achieve their goals, we invite you to join Community Mainstreaming Associates.
As a Vocational Coordinator, you will play a key role in guiding staff, strengthening programs, and creating opportunities for individuals to pursue meaningful employment and community participation.
Community Mainstreaming Associates is an Equal Opportunity Employer.
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